I tried to get a "ballpark" estimate of what it would take to upgrade to the most current version of vBulletin software. Some of my estimates are based on my experiences with IT software contracts. I also inserted my opinions/recommendations, and assumptions based on my years of IT management. I could be off base on my assumptions and OUhoops has a better perspective of where we stand with vBulletin.
I assume OUhoops is hosting the service on an old PC he uses as a server, and probably is in his house or place where only he has access to among us users of rhe Wayman Tisdale board. This means he has to personally install upgrades as necessary, or trouble shoot any problems.
The most current version is vBulletin 5 Connect + Mobile Suite Bundle .... plus probably a couple of desirable add-on's. I'm guessing the one-time costs to be ~ $500. Most software contracts require 20% yearly maintenance of the "then-current license fee". Assume $100/year. OUhoops is probably paying maintenance for our old version out of his own pocket every year......
An option I like is to host the service in the Cloud. It's something that major corporations are doing more and more of ..... example is ServiceNow for Helpdesk software. The service is called vBulletin Cloud and cost $180/year. They would host the service (eliminates need for keeping and maintaining a local server), they would be responsible for installing all upgrades (assume migrating from old version to version 5 including existing historical data) and perform any trouble-shooting and maintenance (takes burden off OUhoops). That translates to $700 this year (maintenance not required for first year) and $300 beginning in year 2 and every year thereafter.
Bottom line: $500 one-time cost plus ~ $300/year annual fees ($100 annual maintenance plus $180 for cloud hosting).... only $180 ongoing in year one. There might be periodic one-time costs if we upgrade to a newer version .... version 5 to version 6. We're talking $700 this year if we go with my suggestions. These are just my guesses, but we then need to figure out how best to share the cost burden.
Note: We might be able to negotiate a better price....... but this is just meant to add perspective of costs.
http://www.vbulletin.com/en/purchases/